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BCB BOARD COMMITTEES & STRUCTURES The officers of the School Board shall be a Chair and a Vice-Chair. The Chair and Vice-Chair shall be elected at the biennial organization meeting, or until a successor is elected. Any vacancy in either of such offices may be filled at any meeting of the Board provided that all members of the Board have been notified prior to the meeting that the vacancy will be filled at such meeting. The Superintendent shall be the Executive Secretary ex-officio. Chair: The Chair shall preside at all
meetings, but shall have the right to vote in all matters before the Vice-Chair: The Vice-Chair shall have the powers and duties of the Chair in his/her absence or during his/her disability, and such other powers and duties of the Chair as the Board may from time to time determine. The Chair at the first meeting of each year shall appoint members from the School Board to the standing and any special committees of the Board. In addition he/she shall name a Chair for each committee, all of which members and the Chair shall serve at the pleasure of the School Board Chair. Duties of the Chair: The Chair shall preside at all meetings of the School Board. He/she shall call special meetings of the Board whenever he/she deems it necessary. He/she shall, unless otherwise ordered, appoint the following standing committees:
The School Board shall be composed of thirteen members. In the absence of the Chair, the Vice-Chair shall preside. Duties of Secretary: The secretary shall keep a record of all School Board business. He/she shall record the minutes of all meetings and keep a record of all committee reports. He/she shall keep an attendance record of all meetings. Meetings: At all regular meetings of the Board the business shall proceed according to the following order, unless otherwise directed by vote. 1. Roll Call and
Pledge of Allegiance 2. Reading of the records of the previous meeting 3. Report of the Superintendent and Communications 4. Public Comment 5. Report of the standing committees 6. Report of special committees 7. Old Business 8. New Business Meetings shall be conducted in accordance with Robert's Rules of Order as contained in Parliamentary Procedure at a Glance by O. Garfield Jones (New York: Hawthorn Books, 1971). Committees Personnel - Teachers, Custodians, Cafeteria Workers The committee shall recommend
a list of teachers and other personnel that have been nominated by the
Superintendent for the coming year with any changes in salaries, for
consideration and election by the Board at the regular meeting in March. This in no way prevents the administration
from nominating personnel to the total Board as provided by Instruction - Program, Curriculum The Committee on Instruction shall consider all changes as proposed by the professional staff in the program of studies, textbooks and supplies used in the schools. This committee may, at any regular or special meeting, make recommendations to the Board with regard to any regular or special meeting, make with regard to any phase of the instructional program. This committee shall recommend the purchase of supplies necessary to carry out the instructional program. Building - Properties, Repairs, Maintenance The Committee on Buildings
shall act upon the recommendations of the Superintendent and the Agent of
Buildings in all matters pertaining to maintenance and operation of school
properties. They shall have authority
to make any emergency repairs when the same do not exceed $500.00 in any
instance. Special Services - Transportation, School Lunch, Health Insurance,
Athletics The Committee on Special Services upon the recommendation of the Superintendent of Schools shall act on the different routes for suitable transportation of the eligible children attending the Rochester Schools. This committee shall, after approval by the Board, have full supervision of the parties to whom contracts are awarded for such transportation. This committee shall request
bids on all insurance programs concerning the This committee shall act upon the recommendations or the Superintendent concerning matters of Health and School Lunch programs and shall submit its recommendations to the Board for approval. Finance - Budget The Chair and Vice-Chair of
the The Committee on School Finance shall meet as necessary and carefully examine all accounts and claims contracted or authorized by the School Board. A financial statement will be presented to the School Board each month. In the case of an emergency this committee shall have the power to approve the expenditure, recommended by the Superintendent of any necessary amount, not voted by the Board or delegated to any other committee or person despite the fact that this amount may exceed $500.00 in any one instance. Discipline - The Discipline Committee shall act on cases of disruptive, truant or other pupils who are referred by administration. It meets twice per month if cases warrant the meeting. Authority is given to it by the School Board to act on all discipline cases recommended by the administration. Authority also comes from School Board policy and State Law. In cases of suspensions and expulsions the committee shall act within the provisions of New Hampshire State Law and School Board Policy. In cases of hearings recommended by the administration the cases may be heard as follows: a. A report of the administration concerning the case with no parties present. b. A hearing with the student in question and parents. c. A hearing with student only or with parents only, or with other people concerning with the issue only. d. A hearing with all concerned present. In accordance with State Law either party may appeal the decision to the School Board or the State Board of Education. The hearing will be chaired by a Chair as appointed by the School Board Chair. In the absence of the Chair, a temporary one may be appointed by the Chair or Committee. The Committee may request written statements instead of an interview. The Committee reserves the right to determine how a hearing is to be conducted. Rules of operation: a. Brief introduction of the problem by the administration before parties appear before the Committee. b. When parties arrive, a brief introduction statement is made by the Chair. c. The meeting opened up for questioning by Committee. d. The party in question is allowed to make a statement or ask any questions. e. At conclusion of the hearing the parties are excused, the Committee conducts a further review, and makes a decision if possible. f. If no decision is possible the Committee will ask for more information. g. All decisions are made in writing. The party in question is notified by Certified Mail, Return Receipt Requested, and a copy is given to others concerned with the case and entitled to receive confidential records. Minutes of the meetings will be made and reported to the School Board for review. These minutes as reported to the School Board will have pupils names deleted, but pupils names will be in the official School Board records. Policy Committee This committee shall recommend to the Board any policy revisions or new policies prepared and presented by the Superintendent. It shall recommend its actions to the Board for approval. This committee shall review Board actions that may require inclusion in the Board policy manual, seek public input between the first and second reading of new policies and advise the Superintendent on the development of new policies. Committee Limitations No committee shall have the right to authorize the expenditure of any amount on excess of that amount available in the budget without a vote of the Board except under provisions for emergency expenditures. Adoption Date: Amended: |